Why use Pinetree to Outsource Corporate Secretarial Services?

Welcome to Pinetree.

Corporate Secretary Services for Hong Kong Businesses.

A company’s ongoing financial maintenance is crucial for running a business after the initial incorporation. According to Section 154 of Hong Kong Companies Ordinance, every company should have a Company Secretary.

hong kong company secretary outsourcing

Company Secretary may be one of the directors, an individual who ordinarily resides in Hong Kong or a corporate body that has its registered office or a place of business in Hong Kong. To assist our local and overseas clients in this area, Pinetree provides a complete blend of Company Maintenance Services on administration and corporate compliance, helping you handle these kinds of distressing but essential functions.

  • Manage and keep the company’s statutory book (register of shareholders / directors)
  • Organizing and witnessing required meeting of directors and shareholders alongside preparation of minutes
  • Preparing and Filing Annual Returns
  • Alteration of Director or Company Secretary
  • Transfer of share / Share Allotment
  • Change the name of Company
  • Deregistration of a Hong Kong Limited company
  • Ensuring that company complies with relevant laws and regulations

Company Secretary Services.

Sun Secretarial Services Limited has a Trust & Company Service Provider License to provide Company Formation and Company Secretary Services in Hong Kong.

Under the Companies Ordinance, every company registered in Hong Kong to have a company secretary.  A company secretary performs certain key functions in the management of the company affairs, such as maintaining registers required under the statute, attending and recording minutes of the directors and shareholders meetings, filing various forms with the Companies Registry and ensuring compliance to the Companies Ordinance and other Corporate Laws.

Outsource Corporate Secretary HK

Helping us succeed in HK.

William Jones
corporate secretary hong kong testimony

A fantastic support.

Jane Olsen

One Hour Free Consultancy.

Starting a company is no easy step for anyone. Whatever be your circumstances, be it a business newbie, a seasoned entrepreneur or a foreign company entering Hong Kong, there would be several questions that you may have. In getting answers to these questions, may lie the key to the success or otherwise of the venture.

We advise our clients on any matter relating to the company structure, director functions, shareholding agreement, Hong Kong Immigration rules, Hong Kong taxation and other such critical matters. And to top it all, it comes completely free.

No Hidden Charges.

Our Company Formation fees and Company Secretary fees are completely transparent. We tell you upfront what your total costs are and will be bound by this. We do not then charge you anything beyond what you have contracted for. And our charges are extremely competitive.

Single Window Solution.

Look no further than PineTree Accounting and Sun Secretarial for all your Company Formation, Company Secretarial, Accounting, Immigration and Taxation needs. We provide an umbrella of services, to ensure that you focus on your business, while we take care of your paperwork.

Comprehensive AML Framework.

Hong Kong is a signatory to the Financial Action Task Force (FATF) and as such has very elaborate Anti-Money Laundering (AML) framework in place. At Sun Secretarial, we pride in our compliance to the AML laws of Hong Kong. Together with our software partner, www.veridatefinancial.com, we conduct comprehensive AML checks, as a customer onboarding process. As our clients, you can be rest assured that you are with the right company.

Highly Qualified and Trained Team.

Our Team is trained for all aspects of Corporate and Tax compliances. Apart from the routine compliances, our team has ensured the following processes for our clients, in accordance with law: i) Buy-back of its’ own shares ii) Conversion from a Public Company to a Private Company iii) Restoration of Companies stricken off from the Companies Registry iv) Restoration of De-registered companies. Some of these cases were referred to us by other secretarial firms, due to our specialised knowledge.

Years of experience


Clients Served


Trusted by the world’s fastest growing companies:

Our Services.

Our Company Secretarial services includes:

  • Maintaining the statutory registers
  • Preparing board resolutions and general meeting resolutions
  • Preparing and filing of annual returns
  • Documentation for change of company name
  • Documentation for Alteration of directors and directors particulars
  • Documentation for Change in registered office
  • Documentation for Transfer of shares
  • Maintain Significant Controllers Register
  • Act as your Designated Representative
workstem payroll accounting software

Our annual charges for the above services is HKD 2,500.

In addition, you can use our address as your registered office address for an annual charge of HKD 3,000. We collect any posts / couriers received for the company and handle it based on the pre-instructed process.

Other Pinetree accountancy services.

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